JOB POSTING INFORMATION
Position Type:	Professional Experience Year Co-op (PEY Co-op: 12-16 months)
Job Title:	Administrative Associate
Job Location:	159 Sir William Hearst Avenue, 2nd Floor
Job Location Type:	On-Site
If working on site, can you provide a copy of your COVID-19 safety protocols?:	No
Number of Positions:	1
Salary:	Salary Not Available, 36.25 hours per week
Start Date:	05/06/2024
End Date:	05/02/2025
Job Function:	Finance and Accounting
Job Description:	The Ministry of Transportation is looking for one energetic and enthusiastic individual to join our administrative team in the Contract Services Office beginning May 2024. This is open to not only students enrolled in a registered co-op program but all post-secondary students. The successful student will help support this office with various tasks and duties and locations.
Job Requirements:	As part of this role, the students will assist with: answering calls from staff and members of the public, taking messages, transferring messages; distributing incoming correspondence and drafting outgoing correspondence (while adhering to Service Quality Standards); organizing meetings, preparing meeting agendas, taking and distributing meeting minutes; financial reconciliations; office filing/archiving; and data entry.   Skills required to be successful in the positions include strong organization, sound judgment, demonstrated knowledge of various office software programs and customer service. Well-developed computer skills with the ability to work with MS Word, MS PowerPoint and MS Excel spreadsheets is mandatory (knowledge of macro-programming in Excel would be an asset). Knowledge of SharePoint and/or experience with MS Access would be an asset. You will work with a collaborative administrative team to deliver timely and meaningful work to support the ministry's short-term and long-term goals in the Capital Program Delivery Branch. The administrative team fosters an engaging work environment and provides experience opportunities that will help develop your career. The Ministry of Transportation is a dynamic organization that moves people and goods safely, efficiently, and sustainably across Ontario to improve quality of life and support a globally competitive economy.
Preferred Disciplines:	Industrial Engineering Commerce Data Science Economics Industrial Relations and Human Resources
All Co-op programs:	No
Targeted Co-op Programs:	Targeted Programs Professional Experience Year Co-op (12 - 16 months)

APPLICATION INFORMATION
Application Deadline:	Nov 7, 2023 11:59 PM
Application Receipt Procedure:	Employer Email
If by eMail, send to:	Jennifer.Chen@ontario.ca
Additional Application Information:	Apply with a Cover Letter, Resume and Transcript to: Ms. Jennifer Chen Head, Contract Services Capital Program Delivery Branch Transportation Infrastructure Management Division Ministry of Transportation 159 Sir William Hearst Avenue, 2nd Floor Toronto, ON  M3M 0B7 +1 (437) 224-5563 Email: Jennifer.Chen@ontario.ca Note to PEY Co-op applicants: In addition to your application by email/website, please ensure that you select the “I intend to apply for this position” tab on the portal.  This will give us a record of your submitted application in the event that you will be invited for interviews.
U of T Job Coordinator:	Robin Kotisa

ORGANIZATION INFORMATION
Organization:	Ministry of Transportation
Division:	Transportation Infrastructure Management
Website:	https://www.ontario.ca/page/ministry-transportation

ADDITIONAL INFORMATION
Length of Workterm:	FIXED PEY Co-op: 12 months